Meeting the EFSS challenge

File sharing

Posted on Wednesday, August 2, 2017

The rise of file share and sync services like Dropbox and Google Drive have helped end users developing new ways of working collaboratively. Building geographically distributed teams has never been easier.

But having been built primarily for home users, these cloud file storage solutions lack the security and control required for enterprise applications. Instead, the CTO is challenged to come up with a solution that does adhere to corporate compliance frameworks.

Enter EFSS

The proposed solution – enterprise file sync and share (EFSS) – offers similar basic functionality to Dropbox, but with stricter, fully configurable security controls. Although there are public cloud offerings to make creating an EFSS solution easier, the majority of CTOs favor an on-site solution - one report suggests a ratio of 7:1.

Obviously this creates a few problems, like capacity requirements. Traditional hosted EFSS creates a lot of duplicate data for starters – one copy in the cloud, and other copies located on each device using the shared files. EFSS does not fully resolve this issue, so CTOs need to purchase additional storage to cope.

Additional capacity, no extra cost

Knowing that EFSS relies on data duplication, it makes sense to move synchronized files onto secondary storage. And rather than purchasing all new arrays, the CTO could instead redeploy existing storage assets to provide the additional capacity required.

This approach immediately reduces the cost of EFSS deployment – you need only invest in the file synchronization software, and the human resources required to deploy and manage it. And because you know that existing assets are reliable and stable, the deployment of EFSS is simplified, further lowering costs.

EFSS is set to become a crucial part of the modern collaborative workspace, even if CTOs choose not to use publicly available services. And with the assistance of CDS, building a suitable on-site alternative could be cheaper and easier. Give us a call today to learn more.